As your organisation grows, purchase orders become essential: they help you communicate your needs to suppliers, keep track of all the orders and manage your outgoing payments. While this entire process takes a lot of effort, it delivers significant benefits:
Having said that, the fact is that managing purchase orders can be a real pain in the neck. As your business achieves higher revenue and size, the complexity of your purchase order process will necessarily increase. Each order will require several elements: procurement requests, orders, authorizations, delivery confirmations, purchase invoic¬es. Further down the line, order acknowledgements, advice notes, packing slips, invoices, and other documents will be added.
As a result, each purchase will generate 5-7 documents on average. When you take into consideration the needs of a large organisation with multiple departments spread across geographies, you can understand the sheer complexity of managing the purchase orders. As your company expands, a manual, paper-dependent system grows untenable. Some of the common problems that SMEs and large corporations using paper-based systems encounter are:
Digital PO systems offer a simple solution to all of the above problems. When you shift from manual processes that rely on Excel sheets and paper documents to a digital solution, the entire PO process is streamlined.
A PO system can help organisations to automate the ordering process, improve order tracking, generate accurate reports, simplify budget allocation, and create an audit trail. You can expect the following benefits by implementing a Purchase Order System:
Are you bogged down by manual and paper-based processes? Is your purchase order process losing your money?
There is an easy way out of the mess. Why not talk to our experts and find out how to digitise and simplify your PO process?